When you are first faced with the task of writing a long essay or term paper it can be intimidating, but you make your job and the reader’s job much easier by following some basic rules of thumb. Of course, if your professors offer you any specific guidelines about writing be sure to follow those first. Otherwise, incorporate the advice that follows into your papers wherever appropriate.
Of course, papers should always be typed, double-spaced on 8-1/2 x 11 paper on one side of the page only, and letter-quality print or better is always expected. Often you are expected to supply a cover sheet giving the date, your name, the title of the paper, the class, and the professor’s name. Tables and figures should be numbered consecutively throughout the text, and if there are a good number of them, then separate lists of tables and figures at the beginning of the paper may be expected. Tables and figures should always have descriptive captions, and if they come directly from sources, the sources must be specifically credited in the captions with the same citation style that you use throughout the paper.
A paper’s title should be succinct and definitive, individual and informational. Clearly, the title "An Overview of the Hydraulic Fracturing of Methane-Bearing Coal Formations" is more complete, satisfying, and informative than "Hydraulic Fracturing." The title is important because it announces the paper’s specific content and typically serves as a pathway to the paper’s thesis.
Your introduction is your opportunity to be at your most individual. You should get your reader’s attention immediately by announcing the paper’s subject or by launching into a relevant scenario or narrative that informs or illustrates your overall argument. A paper illustrating the costly effects of poor mine design, for instance, might open with the scenario of how a poorly designed pillar at a salt mine in Louisiana once collapsed, fracturing the surface above and draining an entire lake into the mine. A paper on the supply and demand of nickel might begin by straightforwardly announcing that the paper will explain the uses of nickel, detail its market structure, and use data to forecast the future supply and demand of the metal.
In brief, a paper’s introduction should define and limit the paper’s scope and purpose, indicate some sense of organization, and, whenever possible, suggest an overall argument. Another important principle in technical writing is that the introduction should be problem-focused, giving the reader enough background so that the paper’s importance and relationship to key ideas are clear. A rule of thumb about the introduction’s length: about 5-10% of the entire paper.
As examples of how creative an introduction can be, here are the opening lines from a geography paper and a paper on optics, both of which use narrative technique to arouse our interest. Note how the first excerpt uses an "I" narrator comfortably while the second excerpt does not use "I" even though the writer is clearly reflective about the subject matter. The first excerpt is from a paper on the generic nature of America’s highway exit ramp services; the second is from a paper on shape constancy.
The observation struck me slowly, a growing sense of déjà vu. I was driving the endless miles of Interstate 70 crossing Kansas when I began to notice that the exits all looked the same. . . .
Our eyes often receive pictures of the world that are contrary to physical reality. A pencil in a glass of water miraculously bends; railroad tracks converge in the distance. . . .
Thesis Statement / Objective
Most papers have outright thesis statements or objectives. Normally you will not devote a separate section of the paper to this; in fact, often the thesis or objective is conveniently located either right at the beginning or right at the end of the Introduction. A good thesis statement fits only the paper in which it appears. Thesis statements usually forecast the paper’s content, present the paper’s fundamental hypothesis, or even suggest that the paper is an argument for a particular way of thinking about a topic. Avoid the purely mechanical act of writing statements like "The first topic covered in this paper is x. The second topic covered is y. The third topic is . . ." Instead, concretely announce the most important elements of your topic and suggest your fundamental approach—even point us toward the paper’s conclusion if you can.
Here are two carefully focused and thoughtfully worded thesis statements, both of which appeared at the ends of introductory paragraphs:
This paper reviews the problem of Pennsylvania’s dwindling landfill space, evaluates the success of recycling as a solution to this problem, and challenges the assumption that Pennsylvania will run out of landfill space by the year 2020.
As this paper will show, the fundamental problem behind the Arab-Israeli conflict is the lack of a workable solution to the third stage of partition, which greatly hinders the current negotiations for peace.
Body Paragraphs / Section Headings
Never simply label the middle bulk of the paper as "Body" and then lump a bunch of information into one big section. Instead, organize the body of your paper into sections by using an overarching principle that supports your thesis, even if that simply means presenting four different methods for solving some problem one method at a time. Normally you are allowed and encouraged to use section headings to help both yourself and the reader follow the flow of the paper. Always word your section headings clearly, and do not stray from the subject that you have identified within a section.
As examples, I offer two sets of section headings taken from essays. The first is from Dr. Craig Bohren’s "Understanding Colors in Nature" (1), which appeared in a 1990 edition of Earth & Mineral Sciences; the second is from a student’s paper on the supply and demand of asbestos.
Section Headings From "Understanding Colors In Nature"
- Color By Scattering: The Role of Particle Size
- Color By Scattering: The Positions of Source and Observer
- The Blue Sky: The Role of Multiple Scattering
- Color By Absorption in Multiple-Scattering Media
- Color by Absorption: Microscopic Mechanisms are Sometimes Elusive
Section Headings From "Asbestos: Supply and Demand"
- Industry Structure
- The Mining and Properties of Asbestos
- World Resources and Reserves
- Byproducts and Co-products
- Economic Factors and Supply and Demand Problems
- Uses of and Substitutes for Asbestos
- The Issue of Health on Supply and Demand
Just by considering the section headings in the above examples, we can begin to see the fundamental structures and directions of the essays, because both sets of headings break the paper topic into its natural parts and suggest some sort of a movement forward through a topic. Note how these headings—as all section headings should—tell us the story of the paper and are worded just as carefully as any title should be.
Most importantly, then, you must use your section headings in the same way that you use topic sentences or thesis statements: to control, limit, and organize your thinking for your reader’s sake.
Most papers use "Conclusion" as a heading for the final section of the text, although there are times when headings such as "Future Trends" will serve equally well for a paper’s closing section. When you are stuck for a conclusion, look back at your introduction; see if you can freshly reemphasize your objectives by outlining how they were met, or even revisit an opening scenario from the introduction in a new light to illustrate how the paper has brought about change. Your conclusion should not be a summary of the paper or a simple tacked-on ending, but a significant and logical realization of the paper’s goals.
Beware of the temptation to open your final paragraph with "In conclusion," or "In summary," and then summarize the paper. Instead, let your entire conclusion stand as a graceful termination of an argument. As you write your conclusion, concentrate on presenting the bottom line, and think of the word’s definition: a conclusion is an articulated conviction arrived at on the basis of the evidence you have presented.
What follows is an excerpt from a conclusion to a paper entitled "Exercise in the Prevention and Treatment of Osteoporosis in Women." Note how the conclusion reflects directly on the paper’s hypothesis and spells out the bottom line, gracefully bringing closure to the paper’s argument:
The majority of evidence presented in this paper supports the hypothesis that exercise positively affects bone mineral density in both premenopausal and postmenopausal women. Significantly, exercise has been shown to increase bone mineral density in premenopausal women even after the teenage years, and it helps preserve the bone mass achieved in the following decades. There is also evidence that exercise adds a modest, yet significant amount of bone mass to the postmenopausal skeleton. As these findings demonstrate, women of all ages can benefit by regular weight-bearing exercise, an increased intake of calcium-rich foods, and—for postmenopausal women—the maintenance of adequate estrogen levels. For all women, it is never too late to prevent osteoporosis or lessen its severity by making appropriate lifestyle choices.
Any sources cited must be correctly listed on a References page using the Author-Year or Number system (see Chapter 5 of this handbook).
MLA General Format
MLA (Modern Language Association) style is most commonly used to write papers and cite sources within the liberal arts and humanities. This resource, updated to reflect the MLA Handbook (8th ed.), offers examples for the general format of MLA research papers, in-text citations, endnotes/footnotes, and the Works Cited page.
Contributors: Tony Russell, Allen Brizee, Elizabeth Angeli, Russell Keck, Joshua M. Paiz, Michelle Campbell, Rodrigo Rodríguez-Fuentes, Daniel P. Kenzie, Susan Wegener, Maryam Ghafoor, Purdue OWL Staff
Last Edited: 2016-08-11 04:27:59
MLA style specifies guidelines for formatting manuscripts and using the English language in writing. MLA style also provides writers with a system for referencing their sources through parenthetical citation in their essays and Works Cited pages.
Writers who properly use MLA also build their credibility by demonstrating accountability to their source material. Most importantly, the use of MLA style can protect writers from accusations of plagiarism, which is the purposeful or accidental uncredited use of source material by other writers.
If you are asked to use MLA format, be sure to consult the MLA Handbook (8th edition). Publishing scholars and graduate students should also consult the MLA Style Manual and Guide to Scholarly Publishing (3rd edition). The MLA Handbook is available in most writing centers and reference libraries; it is also widely available in bookstores, libraries, and at the MLA web site. See the Additional Resources section of this handout for a list of helpful books and sites about using MLA style.
The preparation of papers and manuscripts in MLA style is covered in chapter four of the MLA Handbook, and chapter four of the MLA Style Manual. Below are some basic guidelines for formatting a paper in MLA style.
- Type your paper on a computer and print it out on standard, white 8.5 x 11-inch paper.
- Double-space the text of your paper, and use a legible font (e.g. Times New Roman). Whatever font you choose, MLA recommends that the regular and italics type styles contrast enough that they are recognizable one from another. The font size should be 12 pt.
- Leave only one space after periods or other punctuation marks (unless otherwise instructed by your instructor).
- Set the margins of your document to 1 inch on all sides.
- Indent the first line of paragraphs one half-inch from the left margin. MLA recommends that you use the Tab key as opposed to pushing the Space Bar five times.
- Create a header that numbers all pages consecutively in the upper right-hand corner, one-half inch from the top and flush with the right margin. (Note: Your instructor may ask that you omit the number on your first page. Always follow your instructor's guidelines.)
- Use italics throughout your essay for the titles of longer works and, only when absolutely necessary, providing emphasis.
- If you have any endnotes, include them on a separate page before your Works Cited page. Entitle the section Notes (centered, unformatted).
Formatting the First Page of Your Paper
- Do not make a title page for your paper unless specifically requested.
- In the upper left-hand corner of the first page, list your name, your instructor's name, the course, and the date. Again, be sure to use double-spaced text.
- Double space again and center the title. Do not underline, italicize, or place your title in quotation marks; write the title in Title Case (standard capitalization), not in all capital letters.
- Use quotation marks and/or italics when referring to other works in your title, just as you would in your text: Fear and Loathing in Las Vegas as Morality Play; Human Weariness in "After Apple Picking"
- Double space between the title and the first line of the text.
- Create a header in the upper right-hand corner that includes your last name, followed by a space with a page number; number all pages consecutively with Arabic numerals (1, 2, 3, 4, etc.), one-half inch from the top and flush with the right margin. (Note: Your instructor or other readers may ask that you omit last name/page number header on your first page. Always follow instructor guidelines.)
Here is a sample of the first page of a paper in MLA style:
Image Caption: The First Page of an MLA Paper
Writers sometimes use Section Headings to improve a document’s readability. These sections may include individual chapters or other named parts of a book or essay.
MLA recommends that when you divide an essay into sections that you number those sections with an arabic number and a period followed by a space and the section name.
1. Early Writings
2. The London Years
3. Traveling the Continent
4. Final Years
MLA does not have a prescribed system of headings for books (for more information on headings, please see page 146 in the MLA Style Manual and Guide to Scholarly Publishing, 3rd edition). If you are only using one level of headings, meaning that all of the sections are distinct and parallel and have no additional sections that fit within them, MLA recommends that these sections resemble one another grammatically. For instance, if your headings are typically short phrases, make all of the headings short phrases (and not, for example, full sentences). Otherwise, the formatting is up to you. It should, however, be consistent throughout the document.
If you employ multiple levels of headings (some of your sections have sections within sections), you may want to provide a key of your chosen level headings and their formatting to your instructor or editor.
Sample Section Headings
The following sample headings are meant to be used only as a reference. You may employ whatever system of formatting that works best for you so long as it remains consistent throughout the document.
1. Soil Conservation
2. Water Conservation
3. Energy Conservation
Level 1 Heading: bold, flush left
Level 2 Heading: italics, flush left
Level 3 Heading: centered, bold
Level 4 Heading: centered, italics
Level 5 Heading: underlined, flush left